COVID-19 Guidelines for Camp Maas

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COVID-19 GuidelinesCamp Maas

This plan is a living document that will evolve as we continue to evaluate best-practices and adapt as we receive any new information and guidance. We are working with our COVID-19 Medical Committee and following the American Camp Association and CDC guidelines.

We know it is critical to keep you updated on what we are learning and implementing as we continue to educate ourselves about COVID-19. We want you to understand and feel confident in the steps we are taking to minimize risk. 

We feel there are three major components to being able to open camp at this point: quarantining, testing, and creating a camp “bubble”. Our campers and staff will arrive at camp and then the gates will be closed. While we will take every measure possible to minimize risk, we must enter under the assumption that at some point there may be suspected and/or confirmed cases of COVID-19. This known risk does not derail our confidence in our ability to keep our campers and staff safe.

Key Terms

Camp Bubble - We will create a camp-wide bubble environment to protect against the transmission of virus from outside and within the camp population. Once the proper protocol for screening and testing is followed and the initial 7-14 day quarantine period at camp has been completed (definitive in-camp quarantine period to be determined), campers and staff members will be considered part of the bubble and will not interact with anyone outside of the bubble. Camp will be closed to outside visitors and guests.

Pod - Your pod is your camp “family”. It includes your cabin group and depending on the size of a cabin group, a pod may consist of the whole village or a few cabins. Just like at home, when you are with your family, you will not need to physically distance or wear a mask. When campers interact with other pods, they will need to wear a mask when physical distancing is not possible. It is very easy to maintain physical distance when we are outdoors.

Social Distancing - We will still be extremely social at camp while maintaining physical distance when necessary (6 feet apart).

Quarantining - A public health practice that covers a period of isolation that will help control the spread of potential infectious diseases, including limited contact with others.

Pre-Camp Health Screening, Quarantine, and Testing

Pre-Camp Health Survey - Families will receive a Pre-Camp Health Survey. This survey will ask about possible COVID-19 symptoms and exposure. We will email this form to families with more instructions before your child’s arrival. This form should be printed out and completed, and must be handed in on arrival day.

Quarantine - We will ask that every camper quarantines and self monitors for 7 days. This means you will do everything within your control to make sure when your camper is tested (48 hours before camp begins) their test is going to be negative. We understand that childcare is a necessity for some and that people in the household might be going into work. Please use all necessary safety precautions including mask wearing, social distancing, and limiting the amount of time in public places. Also, during the quarantine period, refrain from interaction with members outside your immediate family. For example, quarantine includes no day camp, vacations, and going out to dinner. While in quarantine, we will ask all staff and campers to self monitor for symptoms of COVID-19. To enter camp, all participants must be symptom free in addition to their negative test. Once the camper is tested, we expect a strict home quarantine to take place until they arrive at camp.

Testing - Tamarack Camps has a contract with Integrated Laboratory Providers LLC, who will conduct the majority of the COVID-19 tests that we will require. All tests will be a nasopharyngeal (NP) PCR test. We will send detailed information about when and where you will need to go for these tests prior to camp. Your camper’s insurance information will need to be provided and the test will be billed to insurance. In the small chance your insurance does not cover testing, all families will be expected to cover the cost. They will also be conducting all PCR testing at camp, with supervision and assistance from our Director of Health. Tamarack Camps will cover the cost of any tests not covered by insurance that have been administered during the session.

Camper Testing - Campers will be required to take a PCR test within 48 hours of arriving at camp. For Camp Maas, on June 27 (for Session 1 and Session 1 Mini campers) and July 25 (for Session 2 and Session 2 Mini campers), campers will receive this test. The Director of Health will receive results from that test prior to campers arriving on the first day.

Onsite Testing - All participants including staff and campers will be re-tested while in camp. Staff members will be tested again at camp on the 5 or 6 day of each session. All 24 day campers will be tested on the 7 or 8 day of each session. If a camper/staff is showing symptoms of COVID-19, they will receive a rapid test at the clinic.

Staff Testing - Staff members will be required to take a PCR test 24 hours before arriving at camp. On June 13th, camp will arrange for the summer staff to come to a local location where the test will be administered. The Director of Health will receive results from that test before the staff members are to report to pre-camp. Staff members will be tested again 7-8 days after arriving at pre-camp.

Out of State Campers

When traveling to Michigan, here are the options in order of preference: 

Option 1 - Arrive in Michigan a week early and begin quarantine. Your camper will be tested the Sunday prior to camp starting at luggage drop off with the in-state campers and then follow instate camper protocol.  

Option 2 - Fly/Drive to Michigan on the Sunday or Monday prior to camp beginning. If arriving on Monday, an early morning flight will be needed.

  • You still must quarantine at home for 7 days before arrival.
  • We are REQUIRING testing pre-flight. You must have a negative test before boarding the plane/traveling in town.
  • If arriving Sunday with family, you will get your PCR test with the in-state campers that evening.
  • If arriving on Monday with family or with a parent volunteer/"chaperone", you must be able to get a PCR test at the lab location camp will be providing by 2:00 pm.
  • We can provide housing at camp for the camper on Monday evening.
  • A negative PCR will be required before campers will be able to be dropped off at camp.

*Any travel options other than those listed above must be approved by the Camp Director or Director of Health.*

Luggage/COVID-19 PCR Testing/Lice Check Day

In advance of the first day of camp, campers and parents will drop off luggage, receive lice checks and COVID-19 PCR tests. Medications that have been pre-approved for drop off by the Director of Health can be turned in at this time. You will be sent a sign up genius prior to this day to sign up at a convenient time for your family.

Luggage Drop-Off - Dropping off luggage early ensures a less-stressful morning on the day of departure, allows time for our staff members to place your child’s luggage in his or her cabin, and gives clinic staff time to receive any pre-approved medication (see medication section for more on pre-approved medications).

COVID-19 PCR Testing - See camper testing section.

Lice Check - All campers’ heads must be checked for lice before arriving at camp. We provide free checks during the luggage drop-off. Once your child(ren) is checked and cleared, his/her luggage will be accepted. If your child(ren) is not checked on that day, he/she will be checked on the day of departure.

Opening and Closing Day Expectations

Opening Day - Parents and guardians will drive campers up to camp on opening day. There will be scheduled drop off times by village. Families with campers in multiple villages will likely be scheduled at the time of the earliest drop off.

Closing Day - We will be busing the campers home at designated times.  More information regarding departure from camp will be added soon.

Use of Masks

When campers are within their pods, they will not have to wear masks. When campers are mixing with anyone outside their pod, they will be required to wear a mask and social distance. If multiple pods occupy the same indoor space, masks will be required. For example, when campers walk into the dining hall, they must wear their mask. When they sit down at their table with their pod, they can remove it. Staff will not wear masks when they are with their pod, but if they are with another pod, they will be required to wear a mask. The packing list suggests packing 10 comfortable masks for campers. Neck gaiters are not an acceptable form of face covering.

Cleaning and Disinfecting

We will have enhanced cleaning and disinfecting protocols throughout our programs to reduce risk to campers and staff members.

  • Communal Spaces - Our staff members and maintenance team will clean and disinfect communal spaces on a regular basis.
  • Shared Items - Cleaning and disinfecting of shared items between pods uses.
  • Frequently Touched Surfaces - Cleaning and disinfecting of frequently touched surfaces and common spaces will occur twice daily. Examples of frequently touched surfaces include tables, door handles, hand railings, light switches, countertops, cabinet handles, desks, keyboards, toilets, faucets, and sinks.
  • Outdoor Surfaces - Cleaning structures made of plastic or metal will be carried out according to typical camp cleaning practices. More frequent cleaning of high touch outdoor surfaces, such as railings, will take place. Outdoor wooden surfaces, such as benches will be cleaned according to standard camp practices and more frequently if needed to remove obvious soiling.
Hygiene

Personal Hygiene - At the beginning of each session, staff members will educate campers on behaviors and precautions they should abide by to prevent the spread of COVID-19, including:

  • How and when to effectively wash and sanitize hands
  • How to practice physical distancing in various settings (dining hall, activity spaces, cabins, etc.)
  • Face covering policy
  • Which symptoms to look out for and when to report them and to whom
  • Coughing etiquette

Hand Hygiene

  • We will have hand sanitizer stations near the entrance of each building and activity area.
  • We will ask campers to use these upon entering and exiting.

Bathrooms and Showers

  • Campers will avoid sharing common bathroom supplies (towels, soap, toothpaste, etc.)
  • Campers need to bring their own bathroom supplies and a container for toiletries to be stored in for the duration of camp (for example, a bathroom tote or a 1-quart clear plastic bag labeled with their name.)
  • Campers should keep personal items in their bag or tote and store their bag or tote in a designated area in their cabin.
  • We will have a staggered shower schedule to limit the number of people using the bathroom/shower facilities at one time.
Social Distancing Protocol
  • Campers and staff within a village or pod will limit interactions with members of other villages.
  • To the extent that they must interact, members of different pods will do so wearing a mask and with at least 6 feet of separation when possible.
  • If members of different pods must interact in close proximity (such as a staff member instructing campers outside of their village), they will follow the face covering protocol and consciously minimize the duration of this interaction.
Vaccines
  • We will be operating on the basis that COVID-19 vaccines will not be readily available to all our staff and campers.
  • Even if you have had the COVID-19 vaccine, participants in all areas of camp must still adhere to all COVID-19 related guidelines including quarantine and testing.
  • We recommend that everyone eligible for the COVID-19 vaccine receives it.
Health and Safety

More than ever, health and safety continues to be the number one priority at Tamarack Camps. With that, minor modifications in the clinic will be made. These changes are for the best interest of everyone’s health and recommended by the medical committee. High quality care will still be delivered.

  • On the first day of camp, every camper will participate in a brief health screen with members of the medical staff. At this time, they will also be shown where the clinic is located and learn the process if they need to be seen by a medical professional.
  • Nurses and doctors will reside at camp with a rotating schedule. The Director of Health will be available in the clinic for the whole summer. Medical staff will be wearing appropriate PPE while following policies and procedures to maintain safety as they interact with others.
  • There will be times over the summer when a camper or staff member is not feeling well, and our medical staff will be there to assist them. When this happens, the camper or staff member will present themselves to the clinic during “clinic call”. This is a set time each day. When they first arrive, they will be directed to a triage area where a nurse will be stationed.
  • A temperature check and a quick symptom check will take place in order to separate “infectious” participants from the “noninfectious”. Possible infectious participants will be sent to a safe area where further evaluation and possible testing will be performed. Non-infectious participants will be directed into the clinic where they will be treated as needed.
  • There will be no overnight sleepovers in the clinic.
  • If a camper or staff member is presenting with COVID-19 symptoms, a rapid test will be performed by the clinic. Based on the results and symptoms, a camper/staff might be sent home.

Important examples to note:

  • If a camper/staff has a positive rapid test, they need to immediately be picked up from camp.
  • If a camper/staff has a fever, they will need to be picked up from camp. A PCR test will be performed and sent to the lab. The camper/staff can return to camp after a negative test and symptom free, based on medical guidance.
  • If a camper/staff has a negative rapid test, but based on their symptoms a medical staff member might determine a PCR test is needed. At this time, the camper/staff will have to go home while we wait for the test results.
Communication with Parents

Parent communication is an integral part of the medical team's mission at camp. Routine care will be done by the clinic without further communication (for example, if your camper has a headache and they need a dose of a pain reliever). You will receive a call from a medical team member if:

  • Your camper needs to be placed on antibiotics.
  • If your child has a positive COVID-19 test.
  • Your camper had a rapid swab done at camp outside the normal testing schedule.
  • We need to take your camper out for medical reasons such as x-rays or ER visits.
  • If your child receives an immobilizer such as a sling, brace, etc.
  • If someone in your camper's pod has tested positive and your camper has gone into quarantine and had an additional PCR test.
Medication Distribution

The medical team will continue to dispense scheduled medications as directed. ALL medications, including over-the-counter (OTC), must be ordered through AMAC pharmacies and entered into CampDoc, our electronic health record. Directions on how to get a prescription sent in will be found in the medication section in CampDoc as well as on our website. No medications can be brought into camp unless approved by the Director of Health.

  • If a camper presents to the clinic and needs routine care, the clinic will distribute routine over-the-counter medications such as Tylenol and ibuprofen.
  • We will not accept new medications that are given to us on the first day of camp.
  • Further directions to follow in CampDoc.